It is clear, that each seminar needs an individual organisation.
As a special help for you we come up with a checklist in order to facilitate the organisation. Before the seminar

o Fixing the date of your seminar
o Sending invitations
o Choosing the location
o Reserving hotel rooms
o Temperature of the location (air condition, heating, air ventilation possibilities)
o Clarifying the exact number of participants
o Choosing the decoration of the location
o Clarifying the seating arrangements
o Are the location and the access routes for handicapped people accessible?
o When is the location available?
o Is enough personnell for the planning phase available?
o Is all the technical equipment at the location available?
o Planning information boards and signpostings
o Are parking possibilities needed?
o Organising arrival and departure (taxi, bus, etc.)
o Hiring a photografer
o Choosing a moderator
o Choosing the music (life, DJ, CDs…)
o Fireworks
o Limousine-service

Food & Beverage

o Aperitif (maybe at the panorama roof terrace, beverage, canapés)
o Basic cover or celebration cover
o Coffee breaks (time of day, room)
o Menue
o Vegetarian food
o Choosing the wine
o Coffee
o Gateaus
o Digestif
o Tobaccos
o Menue cards
o Decoration of the tables
o Midnight snack

Additional

o Reception (reception table, microphone, attendance list)
o Clarifying breaks for speeches with the kitchen
o Discussing payment methods and conditions
o Planning the dismantling of the equipment