Checklist for your Event

Before the Conference

  • Fix date for the conference
  • Send invitations
  • Pick location
  • Book hotel room
  • Check out the temperature of the location (air conditioning, heating, possibility to use fans)
  • Fix number of participants
  • Choose decoration of the location
  • Make seating arrangements
  • Can the location be easily accessed by disadvantages persons?
  • When is the location available?
  • Are there sufficient personnel for the planning phase?
  • Is all the required technology available?
  • Signposting
  • Do you need car parks?
  • Organise journey to and form there (taxi, bus, etc.)
  • Organise a photographer
  • Pick a presenter
  • Pick music (live, DJ, CDs..)
  • Fireworks
  • Saloon car service

Food and Drink

  • Aperitif (maybe on our roof terrace, drinks, canapés)
  • Basic or festive place settings
  • Coffee breaks (time, room)
  • Menue
  • Vegetarian dishes
  • Wine selection
  • Coffee
  • Presents
  • Digestif
  • Tobacco products
  • Menu cards
  • Table decoration
  • Midnight snack

Additional

  • Reception (reception table, microphone, attendance list)
  • Organising of breaks for speeches with the kitchen
  • Arrangement of paying modalities and conditions
  • Planning of the removing of the equipment
Kaiserjägerstraße 2, 6020 Innsbruck, Austria, T. +43 512 58 71 09, info@deradler.com